Job Description

Quiring General is a well-established construction contractor with a deep commitment to building communities — and the teams behind them. We're looking for an Office Coordinator to be the heartbeat of our Fresno office. If you're someone who thrives in a fast-moving environment, takes pride in keeping things running smoothly, and genuinely enjoys being the person people count on, this role was built for you.

As our Office Coordinator, you'll be the go-to resource for day-to-day office operations — from managing vendors and facilities to supporting leadership and welcoming guests. You'll work directly with a collaborative, service-oriented team where attention to detail and a proactive mindset aren't just appreciated, they're essential. Quality work and genuine teamwork aren't buzzwords here — they're how we operate every day.

This is a full-time, in-person role based in our Fresno office, Monday through Friday, 8:00 a.m. to 5:00 p.m. We offer a competitive benefits package including medical, dental, vision, long-term disability, and 401(k) with a generous match, a company cell phone for work use, and team events that reflect our culture of connection and recognition.

If you're ready to bring your organizational skills and service mindset to a company that values your contributions, we'd love to meet you. Follow the links to complete our application and take the first step.

This is a direct-hire opportunity — recruiter and agency submissions will not be accepted.

Qualifications:

• Proven experience (generally three years) in office assistant role
• Excellent listening skills and strong communication skills
• Ability to accurately follow instructions.
• Ability to work with sensitive and confidential information
• Intermediate Proficiency in Microsoft Suite including Word and Outlook
• Strong attention to detail, analytical skills, and problem-solving abilities.
• Excellent organizational and time management skills and the ability to prioritize tasks to meet deadlines.
• Ability to work independently with minimal supervision and manage multiple projects simultaneously.

Preferred Qualifications:

• Associate’s degree in Business Administration, or related field

Description of Duties:

• Oversee daily office operations to ensure a clean, organized, and efficient work environment
• Manage office supplies, equipment, inventory, and postage
• Organize mail, shipping, and deliveries
• Manage conference rooms, shared spaces, and kitchen areas
• Maintain office calendars (conference rooms, kitchen, shared resources)
• Answer phones and manage the office phone system
• Greet and assist guests and visitors
• Manage signage in the office
• Assist with scheduling and coordinating company meetings, training sessions, and events
• Coordinate department meetings and all-hands meetings
• Assist leadership with calendar coordination and travel arrangements, as needed
• Provide clerical and administrative support to leadership members as requested
• Coordinate with vendors (cleaning, utilities, printers, phones, alarm systems, etc.)
• Assist with office layout adjustments, workspace setup, and minor office moves
• Coordinate maintenance and repair requests with the property management company
• Serve as the primary point of contact for building-related issues, coordinating with property management on behalf of company staff and tenants
• Assist with managing office security systems (alarm, access control, etc.)
• Maintain general office appearance, cleanliness, and organization
• Coordinate kitchen supplies, food, and catering for meetings and events
• Support company events, lunches, and celebrations
• Perform routine upkeep tasks (e.g., air filters, tidiness, restocking)
• Provide day-to-day coordination and support for Office Assistant responsibilities
• Participation in training and company meetings as appropriate to support individual and organizational growth
• Contributes to team and client relationship development through effective communication and collaboration
• Active participation and execution of Quiring’s Safety Program to maintain a healthy and injury-free work environmen
• Completes other duties as assigned

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